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Automate the technical documents’ and archives management through the following:

• provide storage of all technical documents in one depository and in a unified information space
• increase information storage reliability and confidentiality

The solution is designed for:

• technical documents flow management, documents development, approval and amendments procedures management
• organization and processing of various full function electronic archives of technical and other documents of various formats

The module fulfills the following functions

Regulation of all documents development, approval and amendments business processes

• built-in Workflow – managing the tasks flow while creating, approving and amending technical documents
• routing of documents’ approval procedures with a possibility of flexible route change within the documents flow
• a special designer for visual designing of a random document route
• annotation of documents
• unified visualization of various documents
• processing documents’ intermediate printing
• “red pencil” technology

Building a single storage of engineering documents in a unified information space of industrial enterprises, design companies, holdings and trade houses with a diverse nomenclature (3D-models, blueprints, process documents, external specifications’ files, documents narratives, other documents of various formats etc.):

• support of various types of electronic archives of different services (department of technical documents, chief designer department, chief process engineer / metallurgist / welder department, shop archives)
• provision of centralized documents storage
• operation of different formats of documents
• single and complex documents management

Arranging access to the documents based on the rights and authorities:

• automatic access by privacy marks, types of archives, types of users, categories of documents
• access to the orders through a registrar
• special tools for making restrictions on copying the documents
• registration of all types of queries and releasing documents from the archive

Management of all business processes of technical documents approval:

• routing both, single documents and groups of documents, as well as works and messages
• support of free, pre-determined and mixed routing
• integration of Workflow tools with groupware and email
• management of absolute (calendar) and relative work schedules
• process modeling and description in a graphic form (notation BPMN 2.0)
• tools for summary analysis of works’ or documents’ status at any moment of time

Maintenance of paper document flow and registered copies:

• a random number of archives by archive points (storage places for registered copies)
• accounting by source documents, originals, registered copies, archive points, versions, subversions
• accounting of registered copies issued to the employees of the enterprise
• ensuring compliance of documents with the requirements of domestic standards

Service functions:

• logging of work with archives
• quick search by additional attributes
• visual search of a document by contents
• control over document versions and subversions
• group downloading of documents
• creation, approval and editing of documents
• “red pencil” technology
• quick view of documents
• integration with application software
• operating the archive via internet